Outlook Email – Leaving a Copy on the Server

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    This how-to are for those using POP3 accounts on their computers.

    If you find that your emails are not working, one setting you might check is whether your Outlooks is set so that emails are saved on the email server. If they are being saved on the server, you may go past your email quota.

    Client email programs such as Microsoft Outlook will remove your email messages from the mail server once the client program downloads them, and they are no longer accessible via web mail, but only on the local computer where Outlook is installed.

    We’ll try to assist you in setting up Microsoft Outlook to remove the emails from the server after a certain number of days.

    In Outlook, open Tools | Email Accounts.

    outlook email accounts

    Select ‘View or change existing email accounts.”
    select outlook pop3 account

    Now select the account you want to edit and click the ‘Change’ button.
    select POP3 account

    From this window, click the ‘More Settings…” button.

    Outlook Account settings

    Now click the Advanced tab.
    Check advanced

    At the bottom of the Advanced window, select ‘Remove from server after XX days’ and add the number of days you’d like to keep a copy on the server.
    select number of days

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    Christina Hawkins

    Since 1999, Christina has been designing and building exceptional websites partnering with small businesses to help them grow and increase revenue. With many years of experience in creating thousands of websites, she understands the need for continuing education in her field and, therefore, is constantly learning and teaching others about internet marketing and digital processes. In addition to her ability as a digital marketer, Christina serves as a coach and mentor with WPElevation to other digital marketing freelancers, helping them grow their businesses. She is a sponsor and co-leader of Houston's WordPress Meetup. Recently, she spearheaded the next Houston WordCamp 2020 as its coordinator after a 10 year hiatus. She is currently President of the Houston Interactive Marketing Association.

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